Prevent Harmful Workplace Situations with Email Keyword Scanning

07.19.2016

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Workplace violence is a frustrating problem facing businesses today. No employer is immune from workplace violence and no employer can totally prevent it. While more and more information on the causes of violence and how to handle it is becoming known, there is often no reasonable rationale for this type of conduct and, despite everything we know or do, violent situations happen. Take a look at these statistics on workplace violence from CNN:

  • Between 1992 and 2012, there were 14,770 workplace homicide victims
  • In 2009, there were 572,000 reports of them committed against adults at work
  • Overall, roughly 2 million workers a year are affected by some form of workplace violence.

It is clear that workplace violence is becoming more and more common, but this does not need to affect your business nor your employees. Companies who look out for, and care for their employees can take steps to protect them and avoid such occurrences.

The FBI advocates the importance of prevention of workplace violence. It teaches that many of these acts are preceded by threats and other warning signs, often sent through email, cellular devices, and other forms of electronic communication. Many companies are reactive to violent situations, only taking action once a tragedy has occurred. Companies should instead be proactive in caring for the security and well being of their employees. Organizations should proactively monitor communications and interactions internally.

Monitoring these communications may seem difficult or even impossible.  Your company’s end-users generate thousands of emails each day. Luckily, there are software solutions that can help you with this. Implementing an email security solution can act as your eyes, making possible the task of monitoring all those emails. For example, The GWAVA Secure Message Gateway proactively monitors all incoming and outgoing messages on your server. It can conduct keyword scanning, which detects and blocks certain keywords or phrases, notifying appropriate personnel of suspicious activity. This way, you will be doing all that you can do to monitor your company’s email communications. However, don’t limit yourself to just email! Your employees also communicate via text, social media, and instant messaging. Retain Unified archiving stores and manages all of these communication types in one secure archive. This archive will be invaluable to you if you need to take a closer look at potentially dangerous situations.

Remember that there is nothing more important within your organization than your employees! Implementation of software solutions such as these will give you the peace of mind that you are doing all that you can do to create a safe, productive, and happy environment within your company. It is an investment in their well-being. By doing so, you will help in the fight against violent content, harassment, and other inappropriate messages that are sent electronically through company email and other forms of communication.

Email Content Keyword Scanner Options

The competition has not made it easy for you. There are many email keyword scanning solutions in the marketplace from which to choose, and when you do so, you must choose the right one. Choose the solution that includes an automated scanning functionality that also scans the subject, the body, and the attachments of the email, and can also flag these messages so that appropriate action can be taken.

By implementing a solution with these features, you can help protect your organization from potentially harmful situations including data leakage, harassment lawsuits, or violence in the workplace, and hopefully you will help prevent your company from making the six o’clock news for similar reasons.

The GWAVA Solution

GWAVA Messaging Security includes all these essential email keyword scanning tools and includes alerts for administrators. Also, as mentioned above, with Retain by GWAVA, you can archive all of your email, social media, instant messaging and mobile content. Thereby giving you a proactive solution for monitoring and an easily searchable and accessible archive for all of your communication data.

Protect your employees and your organization today. Download your Free 30-day trial of GWAVA Messaging Security

Click here for more information on GWAVA Keyword Scanning check out this one page overview document

Photo Credit: Looking For Clues byCasey Fleser is licensed under CC BY 2.0

 

Que Mangus

Director of Product Marketing

Micro Focus

follow me on twitter or connect on LinkedIn

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